ROBUS, BDO’s proprietary Data Governance System, eliminates costly, siloed and inefficient business processes by centralising, simplifying and then standardising all your Data Protection obligations.
Crucially link the relationship between your data processing activities and records, giving your organisation a full view of your data risks. Create dynamic Data Protection Impact Assessments with an integrated review cycle. Data subject requests and breach reports relate to the data assets and service providers, strengthening your organisation’s data privacy compliance.
ROBUS is an innovative software application that solely focusses on managing organisations data protection.
Delivering a comprehensive and scalable approach to data protection.
Instant insight into your data risks, ROBUS empowers your organisation to act fast. With built-in end-to- end subject rights and breach management frameworks that comply with regulatory required timeframes.
This fundamental step in your journey to data protection compliance, has never been so simple. Within ROBUS, creating and maintaining your record of processing activities (ROPA) is standardised and consistent. ROBUS automates your data governance control framework, by mapping your data to the asset, the supplier and location.
Avoid penalties and simplify the intake and fulfilment of data rights requests.
ROBUS data subject access rights (DSAR) functionality manages and records the full lifecycle, from request, proof of authority and identity to fulfilment and approval. ROBUS enables companies to demonstrate compliance under global privacy standards.
When a suspected data breach is reported directly into ROBUS it immediately triggers an email notification to your breach management function or your Data Protection Officer.
ROBUS maps your data process to the assets, to the service providers and the data location, ROBUS enables your team to analyse the suspected data breach and respond quickly, keeping your Board and Regulator happy. And if a data breach is reportable, a regulatory aligned repot can be generated and sent directly to your authority.
Data protection regulations instruct organisations to perform data protection assessments to understand the risks and apply mitigations to personal data they use. These assessments are time-consuming, can be costly and nearly impossible to perform at scale.
ROBUS creates dynamic data protection impact assessments with an integrated review cycle and streamlines completion by facilitating collaboration and applying accountability.
If a new data process, asset, third party or jurisdiction is onboarded at your organisation, ROBUS generates a real time, organisation, and departmental level data privacy notice.
Build a responsible supply chain and reduce reputational risk with ROBUS.
ROBUS drives an organisation to collect, maintain and store - in one place - all regulatory required third party due diligence. ROBUS provides end-to-end compliance by updating, in real-time, a third party’s privacy notice, terms and conditions, contractual clauses and storing contacts with built in data transfer risk assessments.
GIVES Insight into data risk and compliance
PROVIDES one source of the truth, removing duplication
DELIVERS efficiencies and REDUCES COST by eliminating the use of static spreadsheets and Word documents
LOGS all the Regulatory records you must keep
RECORDS all the Regulatory processes you must perform
LINKS the relationships between projects, processes, assets and 3rd party vendors/processor and associated data risks
CREATES dynamic data privacy impact assessments (DPIA/PIA) with an integrated review cycle based on regulatory requirements
EMBEDS a centralised approach to managing Data Subject Requests
STREAMLINES data breach management
GIVES the Board a strategic view of data risk exposure
ENCOURAGES collaboration and INTEGRATES accountability
ROBUS harnesses the power and stability of the latest technologies, using the information security standards that Microsoft provides to enable your organisation to safely manage data protection, risk, and governance activities.
Siloed and scattered data repositories are managed centrally
The inefficiencies and inaccuracies created by spreadsheets in multiple versions of paper-based records such as DPIA’s and privacy notices are prevented
Vague accountability and responsibility when there are no clear business processes for decision-making is improved
Unmanageable and varied description of risks are standardised
Risks of a delayed response time to DSAR and breach management are reduced
ROBUS Case Studies
“ROBUS' team helped us to analyse and streamline the existing data and develop a questionnaire for effective GDPR-compliant identification and data protection work, giving us and our clients confidence in a cloudless future for our collaboration.”
”Formalising the approach to handling requests is greatly aided by the programme’s all-in-one operating principle, which entails centralised secure data storage instead of disparate sites. Now employees do not have to search for where a particular file is located, as it can be found simply by logging into ROBUS.”
“The school successfully used ROBUS to bring together a variety of data processing activities, allowing the management to see the current situation and prioritise continuous.”
”GDPR compliance enables us to pay close attention to how we source our data. With close monitoring, we can be certain the information we receive comes from real, authentic customers, this helps us drive our business results.“
BDO privacy professionals across 100 countries
ROBUS Product Owner and Risk and Advisory Director
Data Governance and Cyber Security Senior Manager
Data Privacy Manager
Director, Professional Services Jersey, Applications
Partnered with International Association of Privacy Professionals Accredited Privacy certifications (CIPM/CIPP/CIPPE/CIPT), MS Gold Partner and IAPP
Give us a call, send us an email, or complete the form below and we will get back in touch with you to show you how ROBUS can benefit your organization and help you understand its comprehensive list of features.